Note: To add someone who is not in your address book or contacts , select New E-mail Contact. To learn how to use your new contact group, see Send an email message to a contact group.
Then, the next time you want to contact them or schedule a meeting with them, you can add the contact group to the To line of your message, instead of adding each person individually. In the To or Cc box, highlight all the names with your mouse. In the main Outlook window not in the opened email message , click People on the Navigation bar.
Contact groups show up in your list of contacts, along with individual people. You can tell the difference by the icons that appear to the left of the names in List view. The card icon is for individual contacts and the people icon is for contact groups. Finally, you can always add people or remove people from the contact group later.
If you have a lot of business or personal contacts that you keep in an Excel spreadsheet, you can import them straight into Outlook. Unfortunately, you can't import a list of contacts from Excel directly into a distribution list, but you can import the contacts into your Contacts folder, then use the instructions above to create a distribution list from those contacts.
For information about importing contacts from Excel, see Import contacts to Outlook. Add people to a contact group. Change what appears on the Navigation Bar. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support.
Upgrade now. Create a contact group with new names or add names from the Address Book. If you are adding a new email contact , enter the information for the person in the Add New Member dialog box. In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your contact group.
In the list of names, click the names that you want, and then click Members. You can add names from different address books to the same contact group.
Do this for each person whom you want to add to the contact group, and then click OK. The contact group is saved in your Contacts folder under the name that you give it. Create a contact group by copying names from an email message. In the message that you want to copy the names from, click the names in the To or Cc box. At the bottom of the Select Members dialog box, in the Members box, right-click, and then click Paste.
The member's name and email address are included when you copy and paste from the original email message. When you receive a message that includes a contact group that you want to use, you can save it to your Contacts.
Share a contacts folder with others. Sign in. United States English. Ask a question. Quick access. Search related threads. Remove From My Forums. Asked by:. Archived Forums. Windows 10 General. A contact group is a set of email addresses that you can use to send an email message or meeting invitation to everyone at once.
To create a contact group, see Create a contact group. Don't see New Group in your ribbon? Your IT department might not have enabled Groups for your organization. Contact them for assistance. Group name : Create a name that captures the spirit of the group. Once you enter a name, a suggested email address is provided. Note that once you choose a group name, it cannot be changed. Description : Optionally, enter a description that will help others understand the group's purpose.
This description will be included in the welcome email when others join the group. Classification : Choose a classification.
Options available depend on what your organization has set up. Privacy : By default, Groups are created as Private. This means only approved members in your organization can see what's inside the group. Anyone else in your organization who is not approved cannot see what's in the group. Select Public to create a group where anyone within your organization can view its content and become a member.
Select Private to create a group where membership requires approval and only members can view group content. Send all group conversations and events to members' inboxes Optionally, check this box to enable members to see all group conversations and events in their inbox without having to visit separate group workspaces.
Members can change this setting for their own mailboxes. Note: This feature is available to Office Insider participants with Microsoft subscription. If you are a Microsoft subscriber, make sure you have the latest version of Office.
Don't see Group in your menu? Click Next. Type member email addresses or select members from the contact list to add to the group. You can add guests who are people outside your school or your organization to the group. Note: If the instructions don't match what you see, you might be using an older version of Outlook on the web.
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